Veterinary Practice + Hospital Operations
Run the clinic. Coordinate the hospital. Keep care moving.
VetCare HIS brings appointments, client and patient records, EMR, clinical workflows, procedures, hospitalization, inventory, billing, reporting and branch administration into one connected operating system.
Multi-branch ready
Role-based access
Offline continuity
Audited workflows
V+VetCare HIS
Main Hospital
Wednesday operationsGood morning, team
Live branch
Today's patientsView all
L
LunaCanine · Exam room 2
In consultM
MaxFeline · Vaccination
WaitingK
KiwiAvian · Follow-up
10:45Luna · Patient recordSOAP encounter
Assessment
Clinical record, treatment plan and charges stay connected to the same patient journey.
Running invoice₱ 3,420.00
Clinical charge postedInvoice updated automatically
Medication dueHospital treatment workflow
Appointments
EMR + Clinical
Procedures
Hospital
Inventory
Billing
Reporting
One connected workflow
From front desk to discharge, work stays in the same system.
VetCare is designed around the way a veterinary practice actually moves: schedule the visit, document care, coordinate the hospital, capture inventory and charges, collect payment, and review performance.
Day plan
See the day clearly before it gets busy.
Keep appointments, client details and patient context close together so reception and clinical teams start from the same information.
- Branch-specific appointment scheduling
- Client and patient records in the same workflow
- Status updates that follow the visit
AppointmentsWednesday, Aug 26
Luna · Wellness examDr. Santos · Exam 2
Max · VaccinationDr. Reyes · Treatment
Charlie · RecheckDr. Santos · Exam 1
Clinical continuity
Patient records that stay useful from consult to handoff.
Structured encounters bring SOAP notes, vitals, prescriptions, dispensing, vaccinations, laboratory orders, diagnostic orders and medication administration together around the patient record.
One recordClinical history across workflows
AuditedKey clinical actions are traceable
SOAP NOTE
Subjective
Owner reports appetite has improved since yesterday.
Objective
Bright, alert and responsive. Hydration improved.
Assessment
Stable response to current treatment plan.
Hospital operations
Coordinate admissions, procedures and inpatient care without losing the handoff.
Manage cages and admissions, treatment orders, medication administration, surgery workflows, anesthesia records, perioperative observations and discharge documentation from the same branch-aware system.
Live contextWho is admitted and what is due
Safer handoffsPlans and observations stay recorded
HospitalInpatient board
7 admittedNext due10:30 · Luna · Cefazolin administration
Revenue capture
Let the invoice follow the care instead of rebuilding it later.
VetCare maintains running invoices for active care, posts supported clinical charges into billing, records payments, separates interim from final billing statements and keeps finalized charges protected from casual edits.
Running billingCharges accumulate during care
Clear statementsInterim and final billing states
Running invoiceINV-2026-0826-014
Interim statementDescriptionQtyAmount
ConsultationClinical encounter1₱ 850.00
CBCLaboratory order1₱ 1,200.00
MedicationDispensed inventory2₱ 1,370.00
Amount due₱ 3,420.00
Inventory control
Know what is on hand, what expires next, and what moved.
Track products by lot and expiry, receive stock, record stock movements and use FEFO-aware dispensing so clinical inventory can be connected to the work that consumed it.
Lot-levelExpiry and movement visibility
FEFO-awareOlder eligible lots can move first
InventoryLot & expiry overview
ProductLotExpiryOn hand
Cefazolin 1 gInjectableCFZ-2604Oct 202618
Meloxicam 5 mg/mLInjectableMLX-118Mar 202724
IV SetSupplyIV-0426Apr 202961
Management reporting
See performance across the branches you are authorized to manage.
Review revenue, collections, receivables, inventory valuation, expiry exposure and operational utilization with branch-aware reporting designed for veterinary management.
- Revenue by branch, clinician and source where attribution exists
- Collections and accounts-receivable aging
- Hospital occupancy, surgery, lab and imaging utilization
- Vaccination compliance and inventory exposure
- XLSX export and A4 portrait PDF management reports
ReportsManagement overview
Authorized branches ▾
W1W2W3W4W5W6W7W8
Preventive care + communication
Keep follow-up work visible without turning the patient record into a message inbox.
VetCare supports vaccination and appointment reminder worklists, custom preventive reminders, client communication preferences, Do Not Contact enforcement and an audited email outbox. Actual outbound email depends on your configured SMTP provider.
Vaccination remindersAppointment remindersCustom remindersEmail outbox
Preventive careReminder worklist
8 due soonMax · Rabies vaccineDue Sep 04 · Email permitted
Queue emailLuna · Recheck appointmentAug 29 · Reminder ready
ReviewBella · Post-op checkCustom preventive reminder
Review Explore the platform
The operating tools your team uses every day.
VetCare connects clinical, operational and financial work without forcing every role into the same screen.
Clients & Patients
Organization-wide client and patient records with branch-aware operational context.
Appointments
Plan visits by branch and keep status changes close to the patient journey.
EMR
Structured encounters, vitals and SOAP-oriented clinical documentation.
Clinical Workflows
Prescriptions, dispensing, vaccinations, labs, diagnostics and medication administration.
Procedures
Surgery board, pre-op assessment, consent gating, anesthesia and perioperative observations.
Hospital
Cages, admissions, treatment orders, inpatient observations, medications and discharge.
Inventory
Lot and expiry tracking, receiving, stock movement ledger and FEFO-aware dispensing.
Billing
Running invoices, clinical charge capture, payments and interim/final billing statements.
Reporting
Financial and operational analytics across authorized branches with PDF and XLSX export.
Communications
Preventive reminder worklists, client preferences, Do Not Contact controls and audited email queue.
Administration
Branches, users, roles and branch access designed for multi-location organizations.
Account Security
Email verification, password recovery, optional TOTP 2FA, recovery codes and session revocation.
Built to grow with the operation
Use the same core system from clinic to hospital group.
VetCare separates roles, branches and operational modules so the platform can expand without turning every location into a separate system.
01
Veterinary clinics
Bring scheduling, patient records, clinical work, inventory and billing into a consistent daily workflow.
- Front desk + veterinary team
- Integrated clinical and billing flow
- Preventive-care follow-up
02
Animal hospitals
Coordinate inpatient care, surgery and procedures with the financial and inventory context of the same patient journey.
- Hospitalization + cages
- Surgery, anesthesia + peri-op
- Treatment and medication workflows
03
Multi-branch groups
Keep shared client and patient records while maintaining branch-specific appointments, hospital operations, inventory and billing.
- Authorized branch access
- Cross-branch management reporting
- Central administration
Offline continuity
Critical branch work can keep moving through a connectivity interruption.
VetCare's offline continuity layer supports selected transactional workflows such as appointment creation/status, encounters, observations, medication and fluid administration, draft discharge work, billing charges and cash payments, then syncs them idempotently when connectivity returns.
Offline support is intentionally scoped. Non-cash payments and final discharge still require the connected system.ConnectedBranch is synchronized
LiveContinuity queueSelected actions retained locally
ReadyIdempotent syncReceipts prevent duplicate replay
Safe SaaS editions
A platform structure that can grow with your practice.
VetCare already supports plan-based feature entitlements and limits. Commercial pricing can be published separately when finalized.
Starter
Core practice operations
For a small practice establishing one connected operating workflow.
- Clients & patients
- Appointments + EMR
- Billing + inventory
- Administration
Growth
Team + communication
For a growing practice that needs broader clinical and branch workflows.
- Starter features
- Clinical workflows
- Multi-branch support
- Client communications
Most complete clinic edition
Professional
Hospital + analytics
For hospitals and advanced practices that need deeper operational control.
- Growth features
- Hospitalization + procedures
- Offline continuity
- Advanced reporting
Enterprise
Large-scale operations
For organizations that need expanded limits and enterprise control foundations.
- Professional features
- Expanded branch/user limits
- Enterprise controls entitlement
- Integration entitlement foundation
Account + platform security
Designed with operational accountability in mind.
Security controls are built into the product workflow instead of being treated as a separate administrator checklist.
Role and branch access
Users work within organization and branch permissions appropriate to their role.
Account protection
Email verification, password recovery, optional TOTP 2FA and recovery codes.
Session control
Session versioning and revocation provide a path to invalidate active access.
Audit-oriented workflows
High-value clinical, administrative and support actions record accountability events.
VetCare HIS
Put the practice and hospital on one operational system.
Start with the workflow your team needs today and expand into deeper hospital, reporting and multi-branch operations as the organization grows.